Team AVCon has opened up AVCon committee positions for the upcoming 2022-2023 calendar year. Check out more information here!

Join the 2022-2023 AVCon Committee

Who are the AVCon Committee?

The Committee are the brains behind AVCon. The Committee is responsible for the festival’s running, including minor events that may run throughout the year. The structure of the Committee is determined by the Elect each year. Each role on the Committee is responsible for a particular facet of the festival. The Committee reports to and works alongside the Elect to coordinate their department for all AVCon events throughout the year. Typically, the Committee coordinators lead smaller teams and delegate work depending on their department.

What are the AVCon Committee’s responsibilities?

Check out the position descriptions below for more specific responsibilities per position. In addition, Committee coordinators attend regular virtual meetings with the rest of the team, create reports for their sections and help coordinate their department’s activities for mini and major events.

How do I apply for an AVCon Committee position?

You can apply for an AVCon committee position by either:

  • Completing the Google form here (a Google account is required to complete this form)
  • Email your expression of interest with a cover letter and resume to [email protected].

The Elect will then contact successful candidates via email to attend an interview. Interviews will commence after Friday, the 23rd of September 2022. These interviews will be completed online as a one-on-one with our Elect team so we can get to know you. If you are successful in the interview, the Elect will reach out via email to inform you of the outcome.

I’m new to AVCon, and I want to get involved. Can I apply for an AVCon Committee position?

Of course! We encourage newcomers to apply if they have the skills or experience required for the position. If you still want to help but not at a Committee level, we highly recommend joining our fantastic volunteer squad, the Invaders. You can learn more and join up on our Volunteer page.

Open Committee Positions

The Design Project Manager is a committee position for the upcoming AVCon 2023 festival. The responsibilities of a successful applicant include:

  • Arrange for assets to be created, seeking assistance from various local artists.
  • With the Marketing and Website Coordinators, creating a cohesive and consistent branding, imaging, and theming of Team AVCon and AVCon events.
  • Sourcing artwork and designing posters, media, signage and other marketing collateral such as bookmarks and flyers align with the branding theme.
  • Ensuring event programmes are designed and printed for attendees.
  • Running Team AVCon art and design competitions in collaboration with the Marketing Coordinator.
  • Designing and developing concepts of the year’s theme, sourcing style sheets of the mascot costumes and developing activity concepts to be implemented into the festival that incorporates the theme

Throughout the year, there will be minor events that the successful applicant will also need to assist in various ways. This role requires writing reports when requested for membership meetings and meeting with venue staff regularly (minimum monthly).

It is an expectation that the Design Project Manage will check their email once every day. The minimum response rate of 48 hours is a requirement for this position. As a member of the Committee, the Design Project Manager must attend all Quarterly General Meetings and stay in the role until the new Elect has been voted in to ensure that everything is finalised. If required, the design coordinator will be responsible for assisting with any handover to new staff.

During and before finishing up in the role, the Design Project Manage will be expected to save all relevant files in their allocated Google Drive and hand over any hard copies to the Elect.

Key Responsibilities
Sourcing of themed artworkRun art competitions
Developing print and commercial mediacoordinate with the marketing and website team to update the website
Developing festival signageRunning AVCon merchandise
Managing a teamAssist in organising minor events
Branding all AVCon documentsEnsuring all work is documented and recorded
Skills Required
Time management and organisational skillsExceptional creativity and design skillsProfessional approach to time, costs and deadlines
Ability to problem solveGood communication and collaboration skillsFlexible meeting hours
Professional demeanourAccuracy and attention to detailAbility to manage a team and delegate tasks
Knowledge of Google Drive and G-Suite Applications
Desirable Skills
An understanding of the Team AVCon demographicAn understanding of artists and how art is created

The Sponsorship Assistant is a committee position for the upcoming AVCon 2023 festival. The responsibilities of a successful applicant include:

  • Supporting the Elect and helping renegotiation terms and arrangements for Team AVCon’s current and prospective sponsors.
  • Help secure new sponsors for Team AVCon
  • Create and maintain sponsorship documents
  • Liaise with sponsors and VIPs at Team AVCon events
  • Maintaining the festival’s corporate relationships and image

This has great autonomy and responsibility, requiring the successful applicant to work closely with the Elect and certain corporate sponsors. Due to the importance of this role, candidates must demonstrate proficiency in the required skills and previous experience in a similar role.

Throughout the year, there will be minor events that the successful applicant will also need to assist in various ways. This role requires writing reports when requested for membership meetings and meeting with venue staff regularly (minimum monthly).

It is an expectation that the Sponsorship Assistant will check their email once every day. The minimum response rate of 48 hours is a requirement for this position. As a member of the Committee, the Sponsorship Assistant must attend all Quarterly General Meetings and stay in the role until the new Elect has been voted in to ensure that everything is finalised. If required, the Sponsorship Assistant will be responsible for assisting with any handover to new staff.

During and before finishing up in the role, the Sponsorship Assistant will be expected to save all relevant files in their allocated Google Drive and hand over any hard copies to the Elect.

Key Responsibilities
Help maintain current and prospective sponsorsLiaise with sponsors and VIPs at events
Secure new sponsorsAssist in organising minor events
Create and maintain sponsorship documents Ensuring all work is documented and recorded
Skills Required
Time management and organisational skillsStrong corporate knowledgeLeadership skills
Professional approach to time, costs and deadlinesStrong people and negotiation skillsGood communication and collaboration skills
Flexible meeting hoursProblem-solving skillsAbility to work within a team
Knowledge of Google Drive and G-Suite ApplicationsProfessional demeanour
Desirable Skills
An understanding of the Team AVCon demographicIntermediate skills with the Microsoft Office suitePrevious experience in a marketing or sponsorship role

The Venue & Exhibitors Coordinator is a committee position for the upcoming AVCon 2023 festival. The responsibilities of a successful applicant include:

  • Organising the entire venue floor and rooms used for the Festival, including floor plans and negotiating equipment hire with the venue and 3rd party suppliers.
  • Organising the running of the exhibitors and Exhibitor’s Hall
  • Regularly communicating with the venue(s) staff leading up to and including the duration of the Festival and other events.
  • Ensuring efficient and cost-effective use of the space and equipment while working closely with the Treasurer to deliver benefits to all areas of the Festival.
  • Close communication and regular meetings with all team coordinators to ensure their venue requirements are met.
  • Liaising and assisting external parties who require space or run an event at the Festival and other events.
  • Supporting the Exhibitors and Design team with all exhibitor communications and application processes, including the booth allocation of all successful applicants for the Festival and other events.
  • Hiring, managing and rostering all staff members to work in the above areas for the Festival. It is highly recommended these members are involved in the planning stages as much as possible.
  • Generating invoices and liaising with the Treasurer for all exhibitor-related matters.
  • Managing event photographers and videographers
  • Managing a sub-committee and running regular meetings
  • Exhibitor communications and the application process, including the booth allocation of all successful applicants for the festival.
  • Partially assist with the running of the Artist Alley

Throughout the year, there will be minor events that the successful applicant will also need to assist in various ways. This role requires writing reports when requested for membership meetings and meeting with venue staff regularly (minimum monthly).

It is an expectation that the Venue & Exhibitors Coordinator will check their email once every day. The minimum response rate of 48 hours is a requirement for this position. As a member of the Committee, the Venue & Exhibitors Coordinator must attend all Quarterly General Meetings and stay in the role until the new Elect has been voted in to ensure that everything is finalised. If required, the Venue & Exhibitors Coordinator will be responsible for assisting with any handover to new staff.

During and before finishing up in the role, the Venue & Exhibitors Coordinator will be expected to save all relevant files in their allocated Google Drive and hand over any hard copies to the Elect.

Key Responsibilities
Creating and amending floor plansEnsuring accuracy of all event schedules
Organising and managing the hire of venue equipmentAssist in organising minor events
Being the primary contact for the venue on behalf of Team AVConEnsuring all work is documented and recorded
Being the primary contact for venue-related external parties on behalf of Team AVCon
Skills Required
Time management and organisational skillsEvent management skillsManagement and leadership skills
Professional approach to time, costs and deadlinesStrong people and negotiation skillsGood communication and collaboration skills
Flexible meeting hoursProblem-solving skillsKnowledge of Google Drive and G-Suite Applications
Professional demeanourAbility to work within a teamGood documentation skills
Desirable Skills
Previous experience in developing floor plansPrevious experience in the event space

The Video Games Coordinator(s) is a committee position(s) for the upcoming AVCon 2023 festival. One or two applicants may apply for this role and work in tandem with each other if they so wish and provided the applicant/s can work well together. The responsibilities of a successful applicant include:

  • Overseeing and managing multiple teams that provide video gaming experiences to the Festival and other Team AVCon events.
  • Creating and managing tournaments for all the video gaming areas for the Festival and other Team AVCon events, including staged events such as speedrunning
  • Organising and managing staged video gaming content such as speedrunning, free play areas, and other video game interest areas.
  • Managing and maintaining video game assets, including budgeting for equipment over short and long terms.
  • Excellent management skills in managing people for running competitions and staffing for free-play areas.
  • Indie Games Room communication, application process and managing allocation of booths in the IGR area.
  • Managing and running Team AVCon’s relationship with YorkCon
  • Developing and managing relationships with local and interstate video game interest groups (i.e. Retrospeckt, Australian Speedruns, etc.)

Throughout the year, there will be minor events that the successful applicant/s will also need to assist in various ways. This role requires writing reports when requested for membership meetings and meeting with venue staff regularly (minimum monthly).

It is expected that the Video Games Coordinator(s) will check their email daily. The minimum response rate of 48 hours is a requirement for this position. As a member of the Committee, the Video Games Coordinator(s) must attend all Quarterly General Meetings and stay in the role until the new Elect has been voted in to ensure that everything is finalised. If required, the Video Games Coordinator(s) will be responsible for assisting with any handover to new staff.

During and before finishing up in the role, the Video Games Coordinator(s) will be expected to save all relevant files in their allocated Google Drive and hand over any hard copies to the Elect.

Key Responsibilities
Budgeting (financials) for prizes and equipmentCollaborating with external service providers
Managing sub-committeesAssisting in organising minor events
Creating tournament contentTimetabling
Communicating with external service providersEnsuring all work is documented and recorded
Skills Required
Time management and organisational skillsAn understanding of the latest games and gaming trendsManagement and leadership skills
Professional approach to time, costs and deadlinesProblem-solving skillsGood communication and collaboration skills
Flexible meeting hoursProfessional demeanourAbility to manage a team and delegate tasks
Knowledge of Google Drive and G-Suite Applications
Desirable Skills
An understanding of the Team AVCon demographicIntermediate technical skills