Apply to be a Community group
What is AVCon?
AVCon is Australia’s premier anime and gaming festival and one of the largest events of its kind in the Southern Hemisphere. Held annually, AVCon celebrates Japanese animation, video gaming, tabletop gaming, game development, artists, technology, and cosplay.
Organised by Team AVCon Incorporated, a not-for-profit, 100% volunteer-run organization, AVCon is dedicated to enriching the community through anime- and gaming-focused events. Alongside AVCon, Team AVCon Incorporated hosts various other events throughout the year for professionals, hobbyists, and the general public, ensuring accessibility and enjoyment for all skill levels.
As a not-for-profit, all proceeds are reinvested into improving AVCon year after year. We focus on promoting local talent, growing the creative community, and offering South Australia a world-class pop culture experience that is their own.
AVCon is held at the Adelaide Showground, which is a large and modern venue and one of the largest under-cover exhibition spaces in the Southern Hemisphere. In 2025, AVCon will utilise both the Jubilee and Wayville Pavilions providing over 16,000 m2 of event space.
With a legacy spanning 22 years, AVCon has established itself as a cornerstone of Australian pop culture, earning respect nationwide across multiple industries and communities.
AVCon thrives because of its passionate community, and in fact, it all began 23 years ago with two university clubs at the University of Adelaide and UniSA. We’re committed to giving back by providing a platform for community groups, clubs, societies, and productions to showcase what they’re all about and connect with new members who share their interests.
In 2025, AVCon will be taking place at the Adelaide Showground on:
- Saturday, July 5th & Sunday, July 6th, 2025
- 10:00 AM – 5:00 PM (both days)
- Community Groups can also exhibit at AVCon After Dark, an 18+ event on Saturday, July 5th, from 6:00 PM – 10:00 PM.
AVCon After Dark
AVCon After Dark will take place on Saturday, July 5th, from 6:00 PM to 10:00 PM. During this 18+ event, the community groups are allowed to display mature content or sell explicit and adult-themed products (or continue selling their usual product range). Community groups are given an extra four hours to exhibit.
- Participation is optional for accepted Community Group applicants.
- Community groups opting in must have their space open during the event.
- For community groups, no fee is required for participation.
- Non-participating community groups will have their spaces sectioned off and watched by security.
- Failure to open your community group space during After Dark after opting in without a valid reason may result in exclusion from future Team AVCon Inc. events.
- The positioning of community group spaces will be based on the successful applicant’s participation in After Dark.
Community Group Packages
Community Group Table Package – Free
This option includes a smaller space with the flexibility to build small displays on top of or directly behind the table and on the backing board. However, space does not allow for customer access behind the table.
Community Group Booth Package comes with the following:
- 1x 180cm x 76cm trestle table
- 1x Black Tablecloth
- 2m x 2.4m Velcro backing board
- 2x Padded chairs
- 2x AVCon 2025 Exhibitor Badges
Community Group Floor Space Only (3m x 3m) – Free
A spacious, open-floor area ideal for community groups that require an unobstructed presence at AVCon or plan to build a custom setup.
Availability of 3m x 3m spaces will be based on need, and not all applications may be eligible due to availability. If selecting this option, you will be asked in this application to provide further details on the intended setup and content of the booth.
Community Group Floor Space Only comes with the following:
- 1x 180cm x 76cm Trestle Table
- 1x Black Tablecloth
- 2x Padded Chairs
- 4x AVCon 2025 Exhibitor Badges
Add-Ons
Note: Exhibitor Badges are for group members actively helping to run your space throughout the weekend. Misuse—such as giving Badges to family or friends not involved with your group—may result in blacklisting from future Team AVCon Inc. events.
- 1x Extra AVCon 2025 Exhibitor Badge
- 2x Extra AVCon 2025 Exhibitor Badges
- 3x Extra AVCon 2025 Exhibitor Badges
- 4x Extra AVCon 2025 Exhibitor Badges
Eligibility Criteria
To be eligible to participate as a Community Group at AVCon, the Community Group must:
- Read, understand and agree to all relevant Team AVCon Inc. Terms and Policies.
- Be a volunteer, not-for-profit or enthusiast group. Any groups operating as a business or being run by a business will not be eligible, and are encouraged to apply as an Exhibitor.
- Be an entertainment production such as a podcast, YouTube channel or Twitch channel that is not directly owned and funded by a company or business.
- Be dedicated to a fandom aligned with AVCon, such as anime, gaming, Japanese culture or adjacent fandoms such as sci-fi, fantasy or horror movies, TV shows, books or comics.
- Be either South Australian-based or open to residents Australia-wide.
- Be welcoming and family friendly.
- Be able to travel to and from the event with all required equipment at their own expense, including transportation, storage, and accommodation costs.
- Be able to supervise and demonstrate their Community Group during all hours AVCon is open, including After Dark if selected.
Apply
- Deadline: Applications close on June 13th, 2025, at 11:59 PM.
- Applications will be evaluated as they are received. While we aim to accept all applications, space may be limited if demand is high. Community Groups are encouraged to apply as soon as possible.
- Please read the application carefully and answer all questions to the best of your ability. Only one application per community group will be accepted, so coordinate with your group to submit a single entry.
- The application will require details about your community group, your activities and potential setup at AVCon 2025.
- Special hotel rates at Quest Apartment Hotels (379 King William St, Adelaide) will also be available to successful applicants to stay close to the venue, with details provided upon acceptance.
IIf you have any questions, need clarification on the application, or if you need to update or correct an already submitted application , please email community@avcon.org.au.
Got Any Questions?
Complete the form, and we’ll be in touch!